Why do I have to sign a Client Authorisation Form?

What is a Client Authorisation Form?

A party to a real estate transaction can appoint a registered conveyancer or legal practitioner to represent them. This can be accomplished by signing a client authorisation form giving the conveyancer or legal practitioner the authority or power needed to represent you in your transaction.

What is a Client Authorisation Form (CAF)?

A Client Authorisation form allows a conveyancer or lawyer to act as their client’s agent and sign documents on their behalf, such as a Transfer of Land. The CAF must be witnessed, which is best done during your Verification of Identity (VOI) appointment.

When Is a Client Authorisation Necessary?

The authorisation is required when a conveyancing practitioner represents a client in a transaction. It can give practitioner permission to: 

  • perform a single instrument; 
  • execute a group of instruments
  • appoint a permanent authority that will not be rescinded

For caveats and priority notices, a client authorisation is not required.

You should keep in mind some important dates during the conveyancing process?

There are various important dates to remember, including:

  • The contract date is when all parties have signed and agreed to the contract’s provisions. Other important dates can be expressed in terms of this date, such as “45 days following the contract date.”
  • The “de-stressing” interval. This is the three-day time following the buyer’s signature of the contract, during which the buyer can terminate the deal without relying on a contract term. A buyer faces a monetary penalty if they do so.
  • The deadline for the financial approval date is when a buyer must notify the seller that financing has been approved.
  • The deadline for a buyer to notify the seller of their satisfaction or dissatisfaction with the building and pest inspections is the building and pest inspection date. To satisfy this deadline, you need to hire a professional inspector as soon as feasible.
  • The settlement date is when the transaction is expected to be settled.

While both parties may agree to alter these dates, it is not always practicable after the contract has been signed.


Client approval is not necessary for instruments relating to the title application by possession to land, land division, and amalgamation of titles under the Community Titles Act 1996 and Strata Titles Act 1988.

What is the significance of client authorisations?

Client Authorisations are an essential aspect of the e-conveyancing process, and they were created to assist practitioners in protecting the register’s integrity.

Because the Client Authorisation protects firms from liability for unlawful transactions on the register, having a correctly completed Client Authorisation for each file is critical.

Suppose a properly completed Client Authorisation is not held. In that case, there may be claims and other consequences under a firm’s professional liability insurance, and the register may withdraw a firm’s capacity to deal electronically in some situations.

  1. By signing this section, you authorise the legal representative to act on your behalf.
  2. It also gives them the authority to sign paperwork on your behalf, file documents with the Land Registry, authorise cash settlements, and do anything necessary to finalise the deal.

Details and Representative Signing 

This is where Your Property Australia will sign to certify that they accept the authorisation and have gone to reasonable steps to get it signed.

Conditions of Client Authorisation

The Client Authorisation comes with some additional conditions. They include an explanation of your rights and definitions for the phrases used in the document.

Filling Out the Form

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The details of the authorisation are clearly stated on the client authorisation form. The client and the conveyancing practitioner must sign it (or their agent). The practitioner signs the form to declare that they have taken reasonable steps to verify their client’s identification and authority to engage in the transaction described in the authorisation.

In an ideal world, the client’s identity and permission are verified when signing the authorisation.

The completed client authorisation form should be kept as proof of authority for the transaction and remain on the file following settlement.

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